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Favorite Documents and Messages
Using Favorite Documents
The FaxPress Premier’s Favorite Documents and Favorite Messages features provide quick and convenient access to frequently used fax content. The Favorite Messages feature allows you to create and store short messages that can be easily retrieved and added to fax cover pages with just a few mouse clicks, right from the Send Fax interface
Expand the FaxPress Personal Folders to see the Favorite Documents folder.
Either right-click on the Favorite Documents folder (e.g., to add a document) or a on document in the Message list to bring up a context menu.The menu choices are:
| ■ | Send... — Attach a favorite document to an outgoing fax. |
| ■ | Mail... — Attach a favorite document to an email (MAPI only). |
| ■ | View... — View a favorite document. |
| ■ | Add... — Add a document to your list. |
| ■ | Import in Fax Format... — Import a document in DCX format. |
| ■ | Delete from list... — Remove a document from the list. |
You can add a document to your Favorite Documents folder either of two ways: by accessing the document directly through your Favorite Documents folder, or by adding any attached document through the Send Fax dialog box.
To directly add a document to your of Favorite Documents folder:
| 1. | Open FaxPress and right click on the Favorite Documents folder. |
| 2. | Click on Add... from the context menu. |
| 3. | To select a Favorite Document, navigate to the directory and document that you want to add to the Favorite Documents list. Select the document, then click Add. |
The added document will be linked, not copied, to your Favorite Documents list.
To add a document attached to your fax to your list of Favorite Documents:
| 1. | Attach a file to your fax and select the document in the Attachments List to activate the Add to Favorites button. |
| 2. | Click on the Add to Favorite button. The attached document will now be displayed in the Favorite Documents List. |
Your new favorite document will now also be available through your Favorite Documents folder.
Import a Document in Fax Format
You may want to import a document in fax format if the document is frequently faxed. This way the conversion from native (e.g. MS-Word) to fax format only occurs once when the document is imported rather than each time the document is faxed.
To import a document in DCX or TIFF, you must have the application used to launch it, because it will be opened and then saved in either format. For example, if you want to import a Word document, you must have Word installed.
To import a document in DCX format and add it to you Favorite Documents list, follow these steps:
| 1. | Open FaxPress. (Start>Programs>FaxPress>FaxPress.) |
| 2. | Right click on the Favorite Documents branch and select Import in Fax Format. |
| 3. | In the Import in Fax Format dialog box, navigate to the directory and document that you want to add to the Favorite Documents list. Select the document. |
| 4. | Click on the Import button to start the conversion process. The application associated with the document type you selected will open and print the document in the DCX file format using the installed FaxPress DCX driver. |
The document, with a .dcx suffix, will be saved in your Favorite Documents folder and appear in your Favorite Documents list.
To attach a Favorite Document to an outgoing fax, follow these steps:
| 1. | Right click on a document in your Favorite Documents list. |
| 2. | On the context menu, click on Send.... |
| 3. | In the Send Fax dialog box, click the Attachments tab. |
Your selected document will appear in the Attachments List.
| 4. | Set any other parameters for the fax and click the Send Fax button. |
Send a Favorite Document as an Email Attachment
To send a Favorite Document as an email attachment:
| 1. | Right click on a document in your Favorite Documents list. |
| 2. | On the context menu, click Mail.... |
Your default email program will launch and the attachment will be in the email message area.
| 3. | Enter email details and send the e-mail. |
If your email client is not running, the ChooseProfiledialog will open, and you will need to choose a profile. (Do not select the New... button in the ChooseProfile dialog, because it is used to set up a new profile and should only be used by your email system Administrator.)
To view a Favorite Document:
| 1. | Right click on a document in your Favorite Documents list. |
| 2. | On the context menu, click on View.... |
Your default application will open and display the selected document.
To remove a document from the Favorite Documents list:
| 1. | Right click on a document in your Favorite Documents list. |
| 2. | On the context menu, click on Delete. |
Deleting an item from your Favorite Documents list (except for a document imported in DCX format) does not delete the item from original location — you are merely deleting a link to it.
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FaxPress WebHelp
Last Updated: 9/12/2007
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